Requesting Reimbursements with Concur
Toastmasters who conduct official District 46 activities such as TLI Trainings and Contests will frequently incur expenses while performing their responsibilities. Several of the club incentive awards also provide for club expense reimbursement of Open Houses and other activities. In the past, expense reports were submitted on paper and reimbursements issues via check. 2016 is the year when we go all-electronic.
Concur is a new online expense reimbursement software and District 46’s solution to submitting and paying reimbursement requests. It is quick and simple to use. Just sign in, setup your bank account, submit your expenses, and receive your reimbursement automatically with a direct deposit to your bank account.
Concur Account Set-Up & Expense Reporting
1. Download & Complete in Excel: Concur User Template Club Officers D46
- First, Last Name
- Email address
- Toastmasters International ID (member number)
- Office Held
2. Once the User Template is complete, email it to the District 46 Finance Manager at Concur@Toastmasters46.org
Allow two weeks for an account to be processed. Once complete, download the Concur User Guide which will walk you through the expense report creation process.
3. Submit Your Expense Report
To submit your expense report, visit https://www.concursolutions.com to login. Use your Toastmasters member number (add leading zeros if fewer than 8 digits) plus ‘@toastmasters.org’ to complete your User Name. For example, if your member number was 123456, then your User Name would be email@example.com. Your temporary password is ‘welcome.’
4. General Payment Processing Timeline
Direct Deposit: First payment can take from 2-4 weeks for reimbursements. Following payments are processed/completed weekly.
Checks: Payment will take 1-2 months to process if no bank account information exists.
5. Help is Available
If you require support once you’ve reviewed the training materials, please contact the District 46 Finance Manager at Concur@Toastmasters46.org