Club Officer Tools and Resources
Browse this collection of files and links helpful to club officers in performing their roles. Thanks to Angela Lee for her help in creating this list.
- Links to other pages or external websites
- Links to downloadable Word, Excel, PowerPoint, Acrobat & Zip files (downloads from TI website may require login)
- Links to Toastmasters International store (login at Toastmasters website before purchase)
Club Officer Tools
For the President
- Distinguished Club Program and Club Success Plan (PDF download from TI)
- Club Leadership Handbook (PDF download from TI)
- Moments of Truth Manual (PDF download from TI - Part of Successful Club Series)
- Moments of Truth Club Evaluation Chart (PDF download from TI)
- Creating the Best Club Climate Manual & PowerPoint (ZIP download from TI - Part of Successful Club Series)
- Club Performance Reports (link to TI website)
- DCP Tracking Worksheet (Excel download)
- Club Letterhead Template (Word download from TI)
- How to Rebuild a Toastmasters Club (PDF download from TI)
For the VP Education
- Education Program FAQ (link to TI website)
- Master Your Meetings - A Guide to Quality in the Club (PDF download from TI)
- Member Achievement Record (PDF download from TI)
- Meeting Agenda Template (Word download from TI)
- Competent Communication Award Certificate (Word download)
- Meeting Roles Signup Sheet (Excel download)
- Executive Committee Report (Word download)
Mentoring
- Five Tips for Mentors (link to TI website)
- Mentoring Guide (Word download)
- Mentor Program Email Scripts (Word download)
- Mentor Utilization FAQs (Word download)
- Member Interest Survey (Word download)
- New Club Mentoring Matters - training guide (PDF download from TI)
For the VP Membership
- New Member Induction Script (Word download)
- From Prospect to Guest to Member (PDF download from TI)
- New Member Application (PDF download from TI)
- The Ice Breaker (PDF download from TI)
- How to Keep Members Involved in Toastmasters (PDF download)
- VP Membership Responsibilities (Word download)
- Guest Packet - Item 387 (link to TI store)
Club Open House
- How to Host a Club Open House (PDF download)
- Club Open House Flier (download ZIP file from TI)
- Club Open House News Release (download Word doc from TI)
- Club Open House PowerPoint (download PowerPoint from TI)
For the VP Public Relations
- Let the World Know – Publicity and Promotion Handbook (PDF download from TI)
- Club Newsletter Template (ZIP file download from TI)
- Join Meetup (links to District 46 Club Incentive)
- Build it and They Will Come - build and promote your club's website (link to TI website)
Scroll down for Public Relations Resources & Materials
For the Secretary
- Regular Club Meeting Record (PDF download)
- Executive Committee Meeting Agenda Template (Word download)
- Executive Committee Meeting Minutes Template (Word download)
For the Treasurer
- Sample Operating Budget (Excel download)
- Another Sample Budget (Excel download)
- Executive Committee Report Template (Excel download)
- Tax Deductions for U.S. Toastmasters (PDF download from TI)
For the Sgt. at Arms
- Club Attendance Sign-In Sheet (PDF download from TI)
- Meeting Room Setup Checklist (PDF download)
- Meeting Opening Script (Word download)
- Ballots & Brief Evaluation - Item 163 (link to TI store)
Public Relations Resources
- Vice President Public Relations Responsibilities (link to TI website)
- Meeting Room Setup Checklist (PDF download)
- Public Relations Resources (link to TI website)
- TI Materials Overview (link to TI website)
Creating Promotional Materials – Resources & Branding
- Toastmasters International Brand Manual (PDF download from TI)
- Visual Brand Guidelines (PDF download from TI)
- Brand FAQ (link to TI website)
- Marketing Resources (link to TI website)
- Logos and Design Elements (link to TI website)
- Create Your Own Materials (link to TI website)
Professional Images for Use in Club Materials
- Leadership Headshots – High Resolution ZIP download | Low Resolution ZIP download
- Club Meeting Images – High Resolution ZIP download | Low Resolution ZIP download
- Conferences, Evaluations, Networking – High Resolution ZIP download | Low Resolution ZIP download
Club Promotional Templates
- Stationery Templates (link to TI website)
- Sample News Releases (link to TI website)
- Club Newsletter Template (ZIP file download from TI)
Club Open House
- How to Host a Club Open House (PDF download)
- Club Open House Flier (download ZIP file from TI)
- Club Open House News Release (download Word doc from TI)
- Club Open House PowerPoint (download PowerPoint from TI)
Contest Aids & Kits
Speech Contest Rulebook
- Speech Contest Rulebook (PDF download from TI)
Contest Tutorials (Toastmasters International)
View tutorial videos on Toastmasters International website
Speech Contests FAQ (Toastmasters International)
Conducting Quality Contests
Conduct Quality Speech Contests - Division & Area Training (Toastmasters)
Successful Humorous Speech & Table Topics Contests (District 46 by Angela Lee)
Contest Kits (Toastmasters International)
Download complete sets of forms and other contest materials from Toastmasters International
Contest Scripts (District 46)
Scripts for the contest chair, chief judge, functionaries, and interviewer, plus flyer and agendas. All are Microsoft Word documents collected in a compressed folder (zip file). Thank you to Angela Lee for her contribution.
How to Start a New Toastmasters Club
- How to Start a New Club with steps and fees (link to TI website)
- How to Build a Toastmasters Club - A Step-by-step Guide (PDF download from TI)
- Starting From Scratch - How to Sponsor a New Club - training guide (PDF download from TI)
- New Club Mentoring Matters - training guide (PDF download from TI)
Community Outreach: Speechcraft, Interpersonal Communication, Youth Leadership
- Overview of Toastmasters Community Based Programs (link to TI website)
- Community and Company Activities - what's allowed and what's not (link to TI website)
Speechcraft
- Speechcraft: Your Club's #1 Membership Building Tool - Item 203A (link to TI store)
- Speechcraft Starter Kit - Item 205 (link to TI store)
- Speechcraft Flier (link to TI website)
- All Speechcraft Products (link to TI store)
Interpersonal Communication (youth program)
- Interpersonal Communication Brochure - Item 700 (link to TI store)
- Interpersonal Communication: Kit - Item 701 (link to TI store)
- All Interpersonal Communication Products (link to TI store)
Youth Leadership Program
- Teaching Presentation Skills to Kids (link to TI website)
- Youth Leadership Information Brochure - Item 801 (link to TI store)
- Youth Leadership: Kit - Item 811 (link to TI store)
- All Youth Leadership Products (link to TI store)
Module Series Sets: Successful Club, Better Speaker, Leadership Excellence
Successful Club Series
Modules in this series address the quality of club meetings and offer tips on attracting and maintaining members. Fulfills ACS and ALB requirement. A complete set of The Successful Club Series modules, including outlines and PowerPoint presentations. Includes all of the following:
- Moments of Truth (Item 290)
- Finding New Members for Your Club (Item 291)
- Evaluate to Motivate (Item 292)
- Closing The Sale (Item 293)
- Creating The Best Club Climate (Item 294)
- Meeting Roles and Responsibilities (Item 295)
- Mentoring (Item 296)
- Keeping The Commitment (Item 297)
- Going Beyond Our Club (Item 298)
- How to Be a Distinguished Club (Item 299)
- The Toastmasters Educational Program (Item 300)
Better Speaker Series
The Better Speaker Series modules are designed as 10-15 minute educational speeches to be given in your club. They give practical tips that can be of benefit to all members. Fulfills ACS requirement. A complete set of The Better Speaker Series modules, including outlines and PowerPoint presentations. Includes all of the following:
- Beginning Your Speech (Item 270)
- Concluding Your Speech (Item 271)
- Controlling Your Fear (Item 272)
- Impromptu Speaking (Item 273)
- Selecting Your Topic (Item 274)
- Know Your Audience (Item 275)
- Organizing Your Speech (Item 276)
- Creating an Introduction (Item 277)
- Preparation and Practice (Item 278)
- Using Body Language (Item 279)
The Leadership Excellence Series
The Leadership Excellence Series helps members learn the skills they will need to be successful leaders inside and outside Toastmasters. Conduct two modules to fulfill the ALB requirement. A complete set of The Leadership Excellence Series modules, including outlines and PowerPoint presentations. Includes all of the following:
- Visionary Leader (item 311)
- Developing a Mission (item 312)
- Values and Leadership (item 313)
- Goal Setting and Planning (item 314)
- Delegate to Empower (item 315)
- Building a Team (item 316)
- Giving Effective Feedback (item 317)
- The Leader as Coach (item 318)
- Motivating People (item 319)
- Service and Leadership (item 320)
- Resolving Conflict (item 321)